Microsoft 365 vs Google Workspace: Which Should Your Business Choose?
Both are excellent cloud productivity suites — but they suit different businesses. Here's an honest, side-by-side comparison of pricing, apps, security and compliance to help you decide.
Side-by-side comparison
A straight look at how the two suites stack up. A green tick marks the stronger option for that row — but the right choice always depends on how your team works.
How the pricing compares
Per user, per month (ex VAT, annual commitment). Both suites are competitively priced — the real difference is in what each plan includes.
Indicative list pricing as a guide only — Microsoft and Google update pricing periodically. We'll confirm current per-user costs and the right plan for your team as part of a free review.
Which suite is right for your business?
Use these scenarios to help decide.
Your team relies heavily on Excel
Microsoft 365Excel's power for finance, modelling and data analysis is unmatched. If spreadsheets drive your business, Microsoft 365 wins comfortably.
You need Cyber Essentials or compliance controls
Microsoft 365Microsoft 365 Business Premium includes the security and compliance tooling (Defender, DLP, Conditional Access) that makes certification far easier.
You already use Microsoft Teams
Microsoft 365Teams is deeply integrated across M365 — chat, meetings, files and even a phone system all live in one place.
Your team is fully cloud-native and browser-based
Google WorkspaceIf nobody installs desktop apps and real-time co-editing is your default, Google Workspace is fast, simple and a natural fit.
You want the simplest possible admin
Google WorkspaceGoogle's admin console is cleaner and lighter to manage for very small teams without dedicated IT.
You handle client data under UK GDPR
Microsoft 365Microsoft Purview and granular data controls give regulated businesses the audit trail and governance they need.
Our honest take
For most UK SMBs we work with, Microsoft 365is the stronger choice — the full desktop apps, Excel's power, Teams, and the security and compliance tooling in Business Premium make it the safer long-term bet, especially for regulated sectors like accountancy, legal and finance.
That said, Google Workspace is a genuinely excellent fit for cloud-native teams who live in the browser and value simplicity and real-time collaboration above all. Whichever you choose, we handle the licensing, setup, security hardening and a zero-downtime migration — so the change is seamless for your team.
Not sure which is right for you?
We'll review how your team works and recommend the best fit — then handle the licensing, setup and migration with no downtime. Free, no obligation.